Administration Assistant – Engineering

Administration Assistant – Engineering

The opportunity

CNFiTech is looking for an experienced Administrative Assistance to work across operational and project environments. This varied and fast paced opportunity will see you assisting managers with their busy schedules as well as undertaking the administrative side of CNFiTech projects.  Bringing your well organised and time management skills, and a proactive approach, you’ll take charge of the following administrative duties.

Assisting the Senior Managers with:

• Travel bookings & Invoicing.
• Typing up minutes, reports and general correspondence.
• Arranging internal and external meetings, and minute taking as required.
• Controlling project timesheets for the group.
• Arranging catering for group meetings etc.

Providing administrative assistance to CNFiTech:

• Assisting project managers with the preparation of reports.
• Preparing, updating and distributing:
• staff utilization / movement charts
• project lists
• Proof reading reports prior to submission to clients.
• Learning CNF’s financial management system and assisting Financial Manager and project managers as required.
• Maintenance of CVs
• Ensuring Project Data sheets are completed.
• Organising group’s social activities (several times per year)

Project Administration duties

• Assistance in putting together proposal/EOI submissions.
• Amend/compile/format/convert documents to PDF format
• Data entry, scanning etc.

About you

Working in a similar role you can show case your skills and experience across the above role scope, while showcasing your exceptional organisation, time management, and interpersonal skills. You approach is proactive, and you also have strong written and verbal skills.

You are proficient across Microsoft Office Suite, specifically Word, Excel, and PowerPoint, can work to tight deadlines and work in a dynamic and agile environment.

This opportunity can be managed full-time or part-time pro-rata across 4 days per week.

Be part of the team, shaping the future of Engineering

Be part of a dynamic and forward-thinking company that values innovation, excellence, and growth.